AgriSETA (Agricultural Sector Education and Training Authority) is looking for a Personal Assistant to the CEO to join their team on a permanent basis. This role offers an exciting opportunity to provide high-level support to the CEO and management team while contributing to the development and growth of the SETA environment.
Position Overview:
- Designation: Personal Assistant to CEO
- Employment Type: Permanent
- Salary Scale: Paterson C3 (R457,457.20 – R503,202.92)
- Location: Head Office (Pretoria)
- Ref: AgriS0203/2025
Job Purpose: The Personal Assistant to the CEO plays a pivotal role in providing exceptional secretarial support and ensuring smooth operations at the highest level. The successful candidate will be responsible for a wide range of tasks, from correspondence and report preparation to travel arrangements and meeting coordination, ensuring that the CEO and management team can focus on strategic leadership.
Key Responsibilities:
- Secretarial Support to CEO and Management:
- Prepare and type correspondence, reports, and documents for the CEO and the executive team.
- Respond to emails on behalf of the CEO, ensuring that inquiries are directed to the correct person or department.
- Manage the CEO’s calls, messages, and invitations.
- Record and manage incoming correspondence, ensuring timely responses.
- Maintain an organized diary, providing reminders of important meetings, appointments, and deadlines.
- Travel Arrangements:
- Make local and international travel arrangements for the CEO and the management team, ensuring efficient travel schedules.
- Reconcile travel invoices and ensure accurate billing before final approval.
- Administration:
- Maintain a well-organized filing system for all documentation.
- Keep a register of meetings and maintain the minute book for key meetings.
- Arrange and coordinate meetings, ensuring all logistics are handled smoothly.
- Reconcile credit card statements and assist with financial administration as required.
Minimum Qualifications & Experience:
- NQF Level 5 in Business Administration or a relevant equivalent qualification.
- A minimum of 4 years of experience in a similar role, with a strong background in administrative support.
Required Competencies:
- Computer Literacy: Proficiency in Microsoft Office Suite and other relevant software.
- Organizational Ability: Strong skills in managing multiple tasks and deadlines.
- Communication Skills: Effective written and verbal communication, including the ability to take minutes at high-level meetings.
- Professionalism: A high standard of professionalism, ensuring that all tasks are handled with confidentiality and discretion.
- Knowledge of the SETA Environment: An understanding of the SETA structure and its processes is highly beneficial.
- Project Management Skills: Ability to coordinate and oversee projects as needed.
- Detail-Oriented: A keen eye for detail to ensure accuracy in all administrative and organizational tasks.
Why Join AgriSETA?
This role offers a fantastic opportunity to work in a dynamic and supportive environment, directly contributing to the development of the agricultural sector in South Africa. AgriSETA is an equal opportunity employer, and candidates from diverse backgrounds, including disabled individuals, are encouraged to apply.
How to Apply: Interested candidates should submit an updated CV with a cover letter (excluding certificates) to PA@agriseta.co.za by Friday, 07 March 2025, at 16:30.
For any inquiries, please contact Baepi@agriseta.co.za.
Important Notes:
- Only shortlisted candidates will be contacted. If you do not hear from AgriSETA within 4 weeks after the closing date, please consider your application unsuccessful.
- The organization reserves the right to use additional relevant criteria for shortlisting.
- Preference will be given to candidates in line with the Employment Equity Plan.
This is a rare opportunity to join a leading organization in the agricultural sector. If you are proactive, highly organized, and ready to take on an exciting new challenge, apply now to become part of the AgriSETA team!
