The National Film & Video Foundation (NFVF) invites suitably qualified and experienced candidates to apply for a temporary administrative position in the Operations department. This five-month opportunity is ideal for individuals with a solid background in secretarial, administrative, or office management roles, especially those familiar with the public sector and film industry operations. Interested applicants must apply before the closing date.
Job Opportunity Overview
| Employer | National Film & Video Foundation (NFVF) |
|---|---|
| Closing Date | 1 April 2025 |
| Location | South Africa |
Available Post
Post Title: TEMP: Divisional Admin Assistant
Job Ref: RECR/TDAA/001
Duration: 5 Months
Reporting to: Head of Operations
Requirements
- Diploma or Certificate in Office Administration/Management, Secretarial, Personal Assistance, or related field
- 5–8 years of experience in secretarial, office management, personal assistant, or executive personal assistant roles
- Proficiency in Microsoft Office Suite
- Familiarity with public sector operations and film industry knowledge (advantageous)
Key Responsibilities
Communication & Stakeholder Liaison
- Serve as liaison between Operations and other departments
- Manage departmental communication, arrange and follow up on meetings, distribute minutes, and track action items
Departmental Administration
- Provide support to various operational units including Events, Partnerships, Compliance, and Special Projects
- Coordinate requisitions, financial processing, petty cash, travel, and stationery
- Support in drafting, vetting, and managing documentation
HOD Support & Facilities Management
- Act as Personal Assistant to the Head of Operations
- Manage diary, travel, document control, reporting, and communication between HOD and managers
- Oversee office supplies, landlord communication, and shared workspace needs
Records Management & Audit Support
- Maintain shared drives and ensure proper documentation of correspondence, contracts, project plans, and meeting minutes
- Assist with audit preparation and maintain APP-related documentation
Skills & Competencies
- Strong organisational and multitasking ability
- Attention to detail and problem-solving mindset
- Excellent communication and planning skills
- Knowledge of the public sector and film/video industry
- Financial awareness and project management exposure
- Proficiency in Microsoft Office
How to Apply
To apply, email your abridged CV to vacancies@nfvf.co.za by no later than 1 April 2025.
Please Note:
- Correspondence will be made only with shortlisted candidates
- Late applications will not be considered
- Applicants with foreign qualifications must ensure they are evaluated by the South African Qualifications Authority (SAQA)
The NFVF supports employment equity and reserves the right not to make an appointment.