Are you an experienced administrator with a knack for facilities and fleet management? South African Tourism is seeking a Facilities and Fleet Administrator to join their dynamic team at the Head Office in Sandton. If you’re organised, detail-oriented, and ready to support a growing organisation, don’t miss this opportunity.
Vacancy Details
| Employer | South African Tourism |
|---|---|
| Closing Date | 9 May 2025 |
| Location | Sandton, Gauteng, South Africa |
Position: Facilities and Fleet Administrator
Reporting to: Facilities and Fleet Manager
Key Responsibilities
Facilities & Financial Administration
- Monitor service providers as per contracts and SLAs.
- Obtain quotations and follow SCM procedures.
- Process and track requisitions, POs, and invoices on Oracle.
- Ensure documents related to capex projects, maintenance, and warranties are properly scanned and recorded.
- Maintain a register of POs, invoices, and payments.
Printer and Copier Support
- Manage printer hardware and consumables.
- Schedule repairs and ensure minimal downtime.
- Track printer usage and assist with asset register entries.
Driver and Messenger Supervision
- Coordinate pool vehicle bookings and deliveries via the Workflow Management System.
- Supervise document delivery to Board and Exco.
Fleet Management
- Operate the Help Desk for fleet-related queries.
- Supervise shuttle and chauffeuring services.
- Track vehicle usage via GPS, manage fuel, maintenance, and servicing.
- Keep records updated: licenses, logbooks, requisitions, and service intervals.
- Renew license discs and manage vehicle keys and service records.
- Report incidents promptly to the Facilities and Fleet Manager.
Minimum Requirements
- Grade 12 or equivalent
- Diploma in Business Administration / Facilities Management (advantageous)
- 3 years of experience in office administration
Personal Attributes
- Excellent communication and computer skills
- Ability to work independently and under pressure
- Honest, proactive, and team-oriented
- Strong interpersonal skills
How to Apply
To apply, send your detailed CV to: finance@southafrica.net
Deadline: 9 May 2025
People with disabilities are encouraged to apply. If you do not hear from us within four weeks after the closing date, consider your application unsuccessful. No late applications will be accepted.
