Witzenberg Municipality invites suitably qualified applicants to apply for the Senior Administrative Officer vacancy in the Directorate: Financial Services. This permanent opportunity is based in Ceres and is suitable for candidates with office management, secretarial, administration and financial services support experience.
| Details | Information |
|---|---|
| Employer | Witzenberg Municipality |
| Closing Date | 05 June 2026 before 12h00 |
| Location | Ceres, Western Cape, South Africa |
| Directorate | Financial Services |
| Section | Finance Administration |
| Post Title | Senior Administrative Officer |
| Reference Number | FIN 2 |
| Appointment Type | Permanent |
| Salary | R356 209.09 per annum, Post Level T11 |
Senior Administrative Officer Ref No: FIN 2
The Senior Administrative Officer will provide high-level administrative, secretarial and office support services within the Directorate: Financial Services. The successful candidate will support the Director of Financial Services, assist with meetings, reports, communication, diary management, financial administration and stakeholder coordination.
Requirements
Applicants must have Grade 12 and a National Diploma at NQF Level 6 in Office Management, Secretarial Studies or Management Assistant.
Computer literacy in MS Office applications is required. A valid Code B driver’s licence is also required.
Applicants must have five to eight years’ relevant experience.
The successful candidate must be discreet, trustworthy, proactive and able to take initiative. Strong organisational, planning, multitasking, interpersonal and communication skills are required.
Applicants must be able to prioritise, work accurately, pay attention to detail, work under pressure, handle conflict situations, maintain confidentiality and demonstrate good telephone etiquette.
Fluency in two of the three official languages spoken in the Western Cape, namely Afrikaans, English or isiXhosa, is required.
A performance agreement will apply to this position.
Competencies
Applicants must demonstrate written communication, oral communication, attention to detail, influencing, ethics and professionalism, organisational awareness, problem-solving, planning and organising.
Functional competencies include business processes, use of technology, data processing and analysis.
Public service orientation competencies include interpersonal relationships, communication, service delivery orientation, client orientation and customer focus.
Personal competencies include action orientation, resilience, change readiness, cognitive ability and learning orientation.
Duties
The successful candidate will prepare office circulars based on management decisions and assist with responses to correspondence in collaboration with the Director of Financial Services.
Duties include collating information, conducting routine investigations, preparing reports, maintaining the Directorate’s Service Delivery Budget Implementation Plan on the electronic performance management system, and ensuring information is correct.
The candidate will arrange meetings, prepare documentation, provide secretarial support to committees and sub-committees, take notes, draft minutes and circulate action items.
The post also includes liaising with internal and external stakeholders, managing the Director’s diary and annual calendar, arranging meetings with the Executive Mayor, Speaker, Councillors, Directors and external parties, booking venues and coordinating catering requirements.
The candidate will use MS Office applications to prepare correspondence, PowerPoint presentations, spreadsheets, reports and schedules. The successful candidate will also assist with formatting reports, inserting graphs and tables, editing documents and ensuring tables of contents are correct.
Other duties include attending to telephone calls and visitors, coordinating executive events and functions, obtaining quotations, arranging printing and photocopying, monitoring departmental capital expenditure, coordinating requisitions on financial systems and communicating with the public and departmental staff on service requests, payments, orders and complaints.
How to Apply
Applicants must complete the official Witzenberg Municipality application form. The form is available on the municipal website or at municipal buildings in Op-die-Berg, Wolseley, Prince Alfred’s Hamlet, Tulbagh and the main office in Ceres.
To apply and download the application form, visit the Witzenberg Municipality official website.
Applications must include a detailed CV, cover letter, certified copies of qualifications, identity document, driver’s licence where applicable, and three work-related contactable references. The email address of each referee must be work-related.
Applications must be submitted to the Senior Human Resource Practitioner or emailed to:
Enquiries
Mr H. Arendse
Human Resources Department
Tel: 023 316 1854
Important Notes for Applicants
Applicants must state the reference number on the application.
Applicants who do not fully complete the official application form, do not submit certified copies of required documents, or do not provide three work-related contactable references will not be considered.
Disclosure of incorrect information will lead to disqualification.
Canvassing of Councillors or any member of the Appointment Committee will result in automatic disqualification.
Applicants who do not receive a reply within one month after the closing date should consider their application unsuccessful.
Late applications will not be accepted or considered. Witzenberg Municipality reserves the right not to appoint.
Applications will be subjected to verification of qualifications, credit checks and criminal record checks.
Witzenberg Municipality supports and encourages designated groups to apply in terms of the Employment Equity Act.