The Commission for Conciliation, Mediation and Arbitration (CCMA) is inviting qualified candidates to apply for the position of Bid Secretariat Officer at its National Office. This exciting opportunity is ideal for professionals in supply chain and public procurement who want to contribute to transparent and compliant procurement processes within one of South Africa’s most respected public institutions.
Applications close on 3 November 2025, and must be submitted online only via the official CCMA application link.
Vacancy Details
| Employer: | Commission for Conciliation, Mediation and Arbitration (CCMA) |
|---|---|
| Position Title: | Bid Secretariat Officer |
| Department: | Finance Department – National Office |
| Post Level: | 07 |
| Reference Number: | BSO10-25 |
| Location: | National Office (Johannesburg) |
| Closing Date: | 3 November 2025 |
| Application Method: | Online only (no emails or hand-delivered applications) |
| Application Link: | Apply Online via Microsoft Forms |
Purpose of the Role
To provide comprehensive and professional secretariat and administrative support to the Bid Specification, Bid Evaluation, Bid Adjudication, and Loss Control Committees. The Bid Secretariat Officer ensures that all procurement processes are fair, transparent, and compliant with relevant legislation, while coordinating and administering the end-to-end bidding process in line with CCMA’s Supply Chain Management (SCM) policies and Public Procurement regulations.
Key Performance Areas
- Committee Coordination and Meeting Management
Schedule, coordinate, and facilitate meetings of all bid-related committees. - Secretariat Support and Minute Taking
Record accurate minutes and maintain comprehensive records of proceedings. - Compliance and Governance Monitoring
Ensure adherence to SCM regulations, PFMA, and National Treasury guidelines. - Decision Tracking and Implementation Monitoring
Follow up on committee decisions and ensure timeous implementation. - Procurement Plan Monitoring
Track and report progress against the approved procurement plan. - Stakeholder Engagement
Facilitate effective communication between SCM, committees, and internal stakeholders. - Records and Demand Management
Maintain organised, secure, and up-to-date procurement documentation.
Minimum Requirements
- Qualification:
- National Diploma in Supply Chain Management, Public Procurement, or Public Administration, or equivalent.
- Experience:
- At least 3 years’ experience in Supply Chain Management in a similar committee secretariat role.
- Training:
- Training in Public Procurement
- Training in Procurement Systems (ACCPAC)
- Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
Additional Notes for Applicants
- Applications must be submitted online through the CCMA portal:
👉 https://forms.office.com/r/PcGpMLuVxG - Upload the following documents:
- Detailed Curriculum Vitae (CV)
- Certified copies of qualifications
- Certified copy of Identity Document
- Certified copy of Driver’s Licence (if applicable)
- Only one online application per applicant is allowed.
- No emailed or hand-delivered applications will be accepted.
- Incomplete or late applications will automatically be disqualified.
- If you do not receive feedback within one month of the closing date, please consider your application unsuccessful.
- The CCMA is committed to employment equity and promoting representivity in terms of race, gender, and disability.
- People with disabilities are strongly encouraged to apply.
- The CCMA reserves the right not to make an appointment.