Looking to build your career in student housing and administration? The University of the Free State (UFS) is recruiting two Off-Campus Accommodation Administrators on a 3-year contract at the QwaQwa Campus. If you’re detail-oriented, service-driven, and passionate about student success and safe accommodation, apply before 5 November 2025.
| Employer: | University of the Free State (UFS) |
|---|---|
| Closing Date: | 5 November 2025 |
| Location: | QwaQwa Campus, QwaQwa, Free State, South Africa |
Post Title
Off-Campus Accommodation Administrator (Post Level 13) (2 Positions)
Contract: 3 years • Organisational Unit: Student Affairs → Housing and Residence Affairs
Occupational Level: Semi-Skilled • Job ID: 6279
Duties and Responsibilities
Administration: Evaluation and Applications
- File and verify all documentation per accreditation requirements; flag incomplete submissions.
- Contact service providers on outstanding items and track to closure.
- Maintain databases of provisional and fully accredited addresses; compile inspection schedules.
- Assist with verification of off-campus accommodation; keep complete correspondence records (service providers/students/SAPS/Maluti-a-Phofung LM).
- Request and regularly update availability from accredited providers.
- Follow up on neighbourhood watch/police reports; manage withdrawals and re-accreditation guidance.
Communication
- Respond to emails/phone queries on accredited addresses; liaise with providers, students and visitors.
- Communicate UFS policies, procedures and directives; send accreditation packs and outcomes.
- Confirm submissions, schedule meetings with providers and the local municipality.
Inspections
- Confirm provider availability for pre- and post-inspections.
- Conduct inspections for applications meeting ≥90% documentary requirements.
- Use official checklists; compile reports for each inspection and weekly summaries.
Inherent Requirements
- Grade 12 or National Vocational Certificate (NQF 4) (attach copy).
- Minimum 1 year relevant work experience aligned to the duties above.
- Valid driver’s licence (attach copy).
Recommendations (Added Advantages)
- Relevant Bachelor’s degree (NQF 7) or 3-year National Diploma (NQF 6); postgraduate qualification.
- Experience in building inspections, construction projects, interpreting plans.
- Basic knowledge of building legislation and rezoning/consent-use protocols.
Competencies
Results Orientated: Sets high standards; adapts in changing environments.
Strategic Thinking: Plans and follows through; creative, open-minded problem-solving.
Business Acumen: Rule-adherent; proficient in MS Office.
Leading: Self-motivated; collaborative, supportive team player.
Building Coalitions: Strong interpersonal skills; consultative decision-making with close supervision.
Appointment Details
- Assumption of duties: 01 January 2026 or as soon as possible.
- Salary package: R231,699.90 – R388,426.59 per annum (based on budget, experience and qualifications).
- Fringe benefits (subject to conditions): Pension, medical aid, group life, housing allowance, leave, service bonus, study benefits.
Mandatory Application Documents
Incomplete applications will not be considered. Prepare and upload (max eight attachments; merge where helpful):
- Detailed CV.
- Qualifications (or official proof obtained). If foreign, include SAQA accreditation.
- Identity document (SA ID or passport for foreign nationals).
- Proof of employment (letter/contract/service certificate/recent payslip) — external applicants only.
- All documents listed under Inherent Requirements.
Equity, POPIA and General Notices
UFS is a designated employer committed to excellence, diversity, and redress in line with its Employment Equity Plan (EEA13-UFS EE Plan 1 March 2025 – 28 Feb 2026). Personal information is processed per POPIA. Only shortlisted candidates will be contacted. The University reserves the right not to fill the post.
Enquiries
- General/Application support: 051 401 2876 • Recruit@ufs.ac.za
- Additional assistance: 051 401 9814 / 9813 / 2979
- Unit email: SeitlhekoLP@ufs.ac.za
How to Apply
To apply and more details visit University of the Free State official website (online applications only):
Submit your application here
(If needed, browse all UFS vacancies via the official portal: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll)
Focus Keywords
- University of the Free State Vacancies
- Off-Campus Accommodation Administrator