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PetroSA: Jobs / Vacancies (June 2018) – Office Administrator

PetroSA hereby invites applicants to apply for vacant jobs posts (Vacancies).

Location: Mosselbay
Closing Date: 18 June 2018

REF: #50124698

Minimum Requirements…

  • Grade 12 plus a Certificate in Office Management/ Office Administration/Secretarial Studies
  • 3 – 5 years’ Office Administration/Secretarial experience

Job Specification…

  • Plan, priorities, schedule and supervise the safe execution of work activities by the team and ensure that all the required work is performed according to the procedures and rules. Provide staff management and development to the team to ensure maximum plant mechanical equipment/machinery availability and integrity for production to take place
  • Provide general administrative services to the department (filing, typing, leave scheduling; following up on meeting action points, getting documents signed, etc.) to maintain an optimally functioning office environment
  • Establish and maintain an electronic and hard-copy filing system to store all documents, policies and procedures and departmental records (meeting minutes, PowerPoint presentations, spreadsheets, reports etc) for accurate record keeping and reference purposes
  • Review and respond to all office correspondence (diary requests, letters, emails, telephone calls, faxes, etc) and compile outward bound communication to facilitate positive up and down communication in the department
  • Procure office equipment and supplies by generating PR’s and PO’s in a timely manner to ensure stationery and equipment requirements are addressed accordingly
  • Complete and coordinate all travel arrangements to ensure employee travelling requirements are completed and that travel arrangements are made according to PetroSA travel policy and procedures
  • Organise and coordinate all departmental meetings, functions and events from conception to completion, to ensure adequate planning and minimise ambiguity
  • Process goods receipt documents by verifying the receipt of goods and services and forward to Accounts payable for invoice settlement
  • Collect monthly departmental information and compile monthly reports as directed by the Head of Department to ensure the accurate reporting of the departments performance
  • Implement SHEQ, good housekeeping and operating procedures to ensure that the workplace is kept clean and safe for operation at all times
  • Contain expenditure within the budget guidelines to ensure that funds are optimally utilised in service delivery
  • Assist staff with any requests or queries related to the daily functioning of the department for quality customer service
  • Manage the development and implementation of a personal learning and growth plan to ensure continued development

How to apply

Click here to apply online