The Independent Regulatory Board for Auditors (IRBA) is seeking a dynamic Personal Assistant and Committee Secretary to join their Investigations Department.
About the Role
As a Personal Assistant and Committee Secretary, you will provide crucial administrative support to the Director: Investigations and the Investigations Department. This role involves managing the director’s diary, handling communications, organizing meetings, and managing both physical and electronic information. You’ll also serve as the Secretary for the Investigations and Enforcement Committees, preparing agendas, taking minutes, and ensuring that all committee-related documentation is well-organized and accessible.
Key Responsibilities
Administrative Support to the Director: Investigations
- Diary Management: Scheduling and managing appointments, ensuring the Director’s schedule runs smoothly.
- Stakeholder Interactions: Acting as a liaison between the Director and internal/external stakeholders, ensuring clear and effective communication.
- Procurement: Managing the purchasing needs of the Investigations Department, ensuring all resources are available as required.
- Ad-hoc Assistance: Providing administrative support as needed to ensure department efficiency.
Administrative Support to the Investigations Department
- Follow-up: Ensuring that initial responses from Respondents and Complainants are tracked and followed up on.
- Filing and Database Management: Organizing both physical and electronic records of correspondence and maintaining an up-to-date database of open investigations.
- Document Management: Ensuring that all department-related documents are filed and easily accessible.
Secretary to the Investigations and Enforcement Committees
- Meeting Scheduling: Coordinating and scheduling meetings for the Investigations and Enforcement Committees.
- Agenda and Minutes: Preparing agenda packs and accurately taking minutes during meetings to ensure that all proceedings are well-documented.
- Filing Documents: Managing the filing of all committee meeting documents, ensuring that everything is well-organized and easy to retrieve.
Key Requirements
Qualifications & Experience
- Grade 12 or higher qualification.
- Minimum of 5 years’ experience as a personal assistant at an executive level.
- Committee Secretary Experience: Previous experience in taking minutes and managing documentation for committees.
- Proficiency in MS Office: Strong skills in Microsoft Word, Excel, and PowerPoint are essential for this role.
Personal Attributes
To be successful in this role, you must possess the following attributes:
- Integrity and Objectivity: A strong sense of ethics and professionalism.
- Attention to Detail: Precision is key in managing sensitive documents and information.
- Excellent Communication Skills: You must be able to communicate clearly and professionally, both verbally and in writing.
- Interpersonal Skills: You should be able to interact effectively with stakeholders at all levels.
- Emotional Maturity: The ability to remain calm and professional under pressure.
- Independence and Initiative: The ability to work independently in a fast-paced environment.
- Deadline-Oriented: Ability to manage multiple tasks simultaneously and meet deadlines without compromising accuracy.
Why Join the IRBA?
The IRBA is a leading regulatory body overseeing the auditing profession in South Africa, playing a vital role in upholding the integrity and standards of the industry. As a part of this prestigious organization, you will have the opportunity to contribute to its crucial work in regulating the auditing profession and ensuring the public interest is served.
Additionally, the IRBA is committed to employment equity and encourages applications from all qualified candidates, including those from designated groups. The organization values diversity and aims to create a work environment that promotes inclusivity, respect, and fairness.
How to Apply
Interested candidates are encouraged to apply via email to hr@irba.co.za. Please ensure that your CV, copies of qualifications, and any other supporting documents are included in your application.
The closing date for applications is 25 March 2025, so be sure to submit your application before the deadline.
Please note that only shortlisted candidates will be contacted, and the IRBA reserves the right not to make an appointment. Candidates who are shortlisted will undergo further assessments, including a psychometric evaluation, before a final decision is made.
Important Notice: The IRBA is committed to complying with the Protection of Personal Information Act (POPIA). By submitting your application, you consent to the processing of your personal information in accordance with the HR Processing Notice, which you can read on the IRBA website: HR Processing Notice.
